Executive Assistant

Empowering Africa’s tomorrow, together…one story at a time.

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

Job Description

Administrative and Secretarial Support:

• Manage executive diaries and schedules to ensure effective time management.
• Coordinate and manage all team logistics, including travel (liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process), meetings, and catering.
• Prepare agendas for meetings, take and distribute minutes, and ensure approval by the meeting chair.
• Maintain organized electronic filing systems for team documentation. Maintain confidential files, including client and employee records (where necessary).
• Process invoices and manage expenses (where necessary).
• Order and manage office supplies and equipment.
• Draft, type, and format correspondence, management reports, and other documents as requested by the line manager or team members.

Financial, Office & Team Administration:

• Coordinate and manage all invoicing, payments, and expenses across the COO Function.
• Track and manage all incoming and outgoing payments and receipts.
• Ensure compliance with organization policies and procedures.
• Implement, monitor, and maintain document management systems and processes.

Event Administration:

• Provide project administration support for large events and meetings.
• Coordinate and manage logistics for meetings and events, including venue setup, décor, invitations, and planning.
• Interact with internal and external stakeholders to arrange venues, equipment, and refreshments.

Communication:

• Manage the administration of integrated communication and change plans across the business area.
• Prepare confidential reports, responses, and presentations.
• Support communication requirements across the team, including new announcements and change management activities.

Stakeholder & Team Management:

• Identify and escalate critical stakeholder and team queries and resolutions.
• Track and monitor critical stakeholder and team requests, issues, and concerns.

Competencies:

• Organization skills
• Time Management
• Attention to detail
• Excellent written and verbal communication
• Problem-solving ability
• Technical Proficiency
• Maintain Confidentiality
• Maintain Professionalism and Reliability
• Teamwork and Collaboration

Skills:

• Proficiency in Microsoft Office, including Word, PowerPoint, Outlook, and Excel.
• Organizational coordination and scheduling skills.
• Office Management and Communication.
• Customer Service.

Experience and Qualifications:

• 7 to 10 years experience providing support to executives within banking or audit firm environments (minimum)
• Diploma in Business Administration or Office Management
• Bachelor's Degree in Business Administration (preferred)

Education

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised