Job Title: Executive Assistant
Division: Weir Minerals
Location: Alrode
Onsite
Purpose of Role: The Executive Assistant to the Managing Director provides comprehensive administrative support, ensuring seamless workflow and effective communication. This role requires exceptional organizational skills and the ability to multitask in a fast-paced environment.
Why choose Weir:
Be part of a global organisation dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It’s a big challenge – but it is exciting.
An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.
Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual’s contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do.
Key Responsibilities:
- Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.
- Manage and maintain the MD’s schedule and appointments. Arrange and coordinate meetings, divisional/group visits and functions, including booking venues and preparing itinerary, agendas and programmes.
- Handle correspondence, including emails and phone calls on behalf of the MD. Organize travel arrangements and itineraries and reconcile expenses for authorisation and assist with the preparation of reports, presentations, and other documents.
- Coordinate and prepare executive presentations and packs and conduct research and compile data for decision-making. Liaise with internal and external stakeholders on behalf of the MD.
- Handle confidential matters with discretion and professionalism. Maintain an organized filing system of paper and electronic documents.
- Custodian of the gifts and hospitality register, manage and lead the Support Services team.
Job Knowledge/Education and Qualifications:
- Bachelor's Degree or National Diploma in Office Administration or equivalent.
- Previous experience as a personal assistant or similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent communication and interpersonal skills. Strong organizational and time-management skills.
- Ability to work independently and take initiative. Professional demeanour and presence. Ability to handle sensitive information with discretion.
Weir Minerals is a leading solutions supplier providing smart, efficient and sustainable original equipment and aftermarket services to the global mining and construction aggregates industry. We work in partnership with our customers to solve their challenges and deliver end-to-end solutions for all minerals processing, dewatering, slurry transportation, crushing and grinding, and sustainable waste management activities.
For additional information about what it is like to work at Weir, please visit our Career Page and LinkedIn Life Page.
Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status.
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