JOB PURPOSE
We are seeking an organized and proactive HR Administrator to provide efficient and effective administrative support to the HR department. The HR Administrator will play a key role in assisting with a variety of HR functions. This is an excellent opportunity for someone with a solid understanding of HR practices looking to further develop their HR career in a fast-paced and dynamic environment.
KEY RESPONSIBILITIES
· Maintain and update accurate employee records on SharePoint and physical employee files in compliance with POPIA (Protection of Personal Information Act) and company policies.
· Coordinate the recruitment process, including posting job advertisements, screening applications, scheduling interviews, conducting background checks, prepare offer of employment and employment contracts.
· Run with the onboarding process for new employees, ensuring all documentation is completed and that new hires have a smooth integration into the company.
· Run with the offboarding process for employees
· Assist with payroll information and ensure that all employee benefits (death and disability, medical aid, retirement fund) are properly administered. Liaise with employees regarding payroll-related queries and manage documentation related to benefits.
· Assist with maintaining company policies and procedures and ensuring that employee contracts and documentation are in line with statutory requirements.
· Coordinate and track employee training and development initiatives. Maintain training records and assist with organizing internal training sessions.
· Provide administrative support related to employee relations, including keeping records of disciplinary actions, grievances, and performance reviews. Assist with scheduling meetings and preparing documentation for hearings or reviews.
· Assist with HR-related reporting and auditing, including preparing monthly HR reports, compiling data for performance reviews, and supporting HR audits when necessary.
· Provide general administrative assistance to the HR team, including scheduling meetings, managing correspondence, maintaining HR files, and ensuring smooth day-to-day HR operations.
· Assist with company social events and employee wellbeing initiatives.
· Assist with being the stand-in for Reception
SKILLS & EXPERIENCE
· Previous experience in HR administration or a related administrative role (minimum of 1-2 years).
· Solid understanding of South African labour laws (BCEA, LRA, EE Act, etc.).
· Excellent administrative and organizational skills with the ability to manage multiple tasks and priorities.
· Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook) and HR software.
· High level of attention to detail and accuracy.
· Ability to handle confidential information in a professional and discreet manner.
QUALIFICATIONS
· Grade 12 (Matric) is essential.
· A relevant HR qualification (diploma or degree, NQF Level 5 or higher) is highly preferred.
PERSONAL ATTRIBUTES
· Strong communication skills, both written and verbal.
· Proactive, solution-oriented, and highly organized.
· Excellent time management and ability to prioritize tasks.
· Ability to work independently and as part of a team.
· High level of integrity and professionalism, especially when handling sensitive information.
· Strong attention to detail and accuracy.
Job Types: Full-time, Permanent
Work Location: In person