Procurement Officer

Location: Plattekloof Cape Town
Start Date: Preferably 1st August

Lesaka Enterprise Division - The Procurement Officer is highly organized and detail-oriented, able to manage the end-to-end procurement cycle for our Enterprise division, including EasyPay and PRISM. This critical role ensures that all goods and services are sourced, acquired, and delivered in a timely, compliant, and cost-effective manner while maintaining excellent stakeholder and vendor relationships.

Key Responsibilities Include but Are Not Limited To:

• Procure-to-Pay (P2P) Process Management
  Manage the complete procurement process from requisition to payment for the Enterprise division - EasyPay and PRISM.
  Ensure timely and compliant acquisition of goods and services to support business operations.
• Supplier Sourcing and Quotation Analysis
  Engage with approved and potential suppliers to obtain competitive quotes.
• Purchase Order Management (Sage 300 – AccTech Systems)
  Create and manage Purchase Orders accurately within the Sage 300 system.
  Ensure POs align with internal approvals, supplier contracts, and project-specific requirements.
• Contract and Vendor Management
  Assist in contract negotiations and finalizations, ensuring alignment with procurement and legal frameworks.
  Support the onboarding of new vendors in line with internal controls.
• Logistics and Fulfilment Oversight
  Coordinate delivery and fulfilment logistics, including managing third-party logistics providers and shipping documentation where required.
  Monitor delivery timelines and escalate delays or issues proactively.
• Goods Receipt and Quality Assurance
  Collaborate with internal teams to verify that received goods match the specifications and purchase orders.
  Handle the resolution process for non-conforming or damaged items.
• Invoice Matching and Payment Processing
  Work closely with the Finance team to ensure invoice accuracy and match with POs and goods receipts.
  Facilitate timely submission of documents for prompt payment to suppliers.
• Internal Stakeholder Communication
  Act as a key liaison between the procurement function and internal teams within EasyPay and PRISM.
  Provide regular updates on procurement progress, delivery status, and any potential risks and delays.
• Compliance and Audit Readiness
  Ensure all procurement activities adhere to Lesaka’s procurement policies, regulatory guidelines, and audit requirements.
  Maintain thorough records for audit and compliance purposes.
• Process Improvement and Cost Efficiency
  Identify and implement procurement process improvements.
  Monitor supplier performance and recommend strategic improvements where applicable.
• Travel and Credit Card Payment Oversight
  Manage the booking and procurement of business-related travel in line with company policy. Oversee the appropriate use of company credit cards where applicable. Liaise with Finance to ensure timely and accurate reconciliation of credit card transactions.
• Staff Claim Management
  Review, validate, and process employee reimbursement claims, ensuring alignment with company expense policies.
  Support employees with claim submissions and resolve any discrepancies promptly.

Qualifications & Skills:

• 2–3 years of experience in procurement or supply chain roles.

• Proficiency in Sage 300 (AccTech) or similar ERP systems.

• Strong communication and negotiation skills.

• Detail-oriented with excellent organizational abilities.