PURPOSE OF THE ROLE:
Monitor and control project progress and support the Project Manager in achieving the project’s objectives throughout the entire project lifecycle.
KEY RESPONSIBILITIES/ACCOUNTABILITIES, AREAS OF FOCUS & METRICS
INTEGRATION
- Setting up and coordinating the project according to the approach outlined in the WSP Project Life Cycle
- Assisting in development of the Project Execution Plan
- Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.
SCOPE AND SCHEDULE
- Assisting with the development of the Work Breakdown Structure.
- Coordinating logistical requirements for the project team such as travel and mobilisation.
- Assisting with development of the project schedule.
- Developing and maintaining a task schedule.
COST
- Setting up and maintaining budgets and expenditure tracking
- Interfacing with global accounting teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.
PROCUREMENT
- Maintaining project contracts and other documentation for sub-consultants, contractors and vendors.
- Setting up Purchase Orders (POs)
- Preparing Inter-Company Agreements (ICAs)
- Tracking equipment calibration certification
PROJECT DOCUMENTATION
- Tracking requirements of the quality management processes or plans to ensure they are met.
- Assisting with developing and tracking HSSE requirements and associated plans.
- Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
- Compiling regular progress reports for the client, the project team and other internal and external stakeholders.
- Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item list.
- Maintaining the document control system for development and presentation of client deliverables.
- Coordination of deliverables, including organizing word processing / technical editing.
- Maintaining the project risk register
- Basic knowledge of project management principles and PMI’s Body of Knowledge.
- Working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and SharePoint.
- Diploma or Degree in a related field (ideally mining, engineering or environmental science).
Desirable
- One (1) or more years of experience in related project support in a multi-disciplinary environment.
- Experience with scheduling tools (e.g. Primavera P6 or MS Project) common to industry practices.
HEALTH AND SAFETY REQUIREMENTS
Working Conditions and Physical Demands
- Lifting, moving, and carrying up to 20 lbs may be required.
- Prolonged periods of sitting.
- Regular ergonomics assessment to avoid repetitive strain injuries.
- Manual dexterity required to use equipment, peripherals and computers.
CAREER PATH OPPORTUNITIES
- Project Coordinator II (with additional experience, qualifications and/or education)
- Project Manager (with additional experience, qualifications and/or education)