Administrative Officer A1

Duties/Pligte

• Verantwoordelik vir navorsings-kapasiteitsbou aktiwiteite soos aangebied deur die Afdeling Navorsingsontwikkeling en -Steun, onder andere:
• Advertering van aktiwiteite en koördinering van die aanlyn aansoek platvorm;
• Keuring en registrasie van aansoekers;
• Koördinering en voorbereiding van werkswinkel lokale en/of webinaars en materiaal vir kapasiteitsbou geleenthede;
• Reël van spyseniering en toesien na spyseniering tydens geleenthede;
• Skakeling met sprekers, navorsers, nadoktorale genote, nagraadse studente en ondersteuningskantore met betrekking tot kapasiteitsbou aktiwiteite;
• Byhou van webtuiste en opnames met betrekking tot kapasiteitsbou aktiwiteite;
• Byhou van statistieke met betrekking tot kapasiteitsbou aktiwiteite.

• 
  Verantwoordelik vir navorsingsbefondsing, voor sowel as na die toekenning daarvan, onder andere:
• Advisering van navorsers, nadoktorale genote en nagraadse studente met betrekking tot geskikte befondsingsgeleenthede;
• Vaslegging en prosessering van befondsingsaansoeke en uitreik van befondsings uitkomsbriewe;
• Voorbereiding van befondsingsdokumentasie vir evalueringskomitee beoordeling, of vir die Hoof: Navorsingskapasiteitsontwikkeling & Befondsing;
• Opdatering van befondsingstatus en oplaai van dokumentasie op die navorsingsinligting bestuurstelsel;
• Skakeling met hoofde, navorsers, nadoktorale genote en nagraadse studente met betrekking tot navrae en befondsingsaansoek dokumentasie;
• Skakeling met ondersteuningskantore, bv. Finansies, Menslike Hulpbronne, Navorsingsetiek Kantore, Nagraadse Kantoor, Afdeling Navorsingsontwikkeling;
• Byhou van webtuiste met betrekking tot befondsingsgeleenthede;
• Byhou van statistieke met betrekking tot befondsingsaansoeke en -toekennings.

• 
  Responsible for research capacity building activities hosted by the Research Development and Support Division, including:
• Advertising of events and coordinating the online application platform;
• Screening and registration of applicants;
• Coordinating, preparing workshop venues and/or webinars and material for capacity development events;
• Arranging for and seeing to catering during events;
• Liaising with speakers, researchers, postdoctoral fellows, postgraduate students and support offices regarding capacity development activities;
• Upkeep of website and recordings related to capacity development activities;
• Upkeep of statistics related to capacity development activities.

• 
  Responsible for research funding, pre- and post-award, including:
• Advising researchers, postdoctoral fellows and postgraduate students on suitable funding opportunities;
• Capturing and processing funding applications and issuing outcome letters;
• Preparing funding documentation for review committee evaluation, or for Head: Research Capacity Development & Funding;
• Updating funding status and uploading documents onto the research information management system;
• Liaising with heads, researchers, postdoctoral fellows and postgraduate students regarding enquiries and funding application documentation;
• Liaising with support offices, e.g. Finances, Human Resources, Research Ethics Offices, Postgraduate Office, Division for Research Development;
• Upkeep of website related to funding opportunities;
• Upkeep of statistics related to funding applications and awards.

• Graad 12 sertifikaat;
• Toepaslike naskoolse kwalifikasie(s) en minstens drie jaar administratiewe ervaring;
• Bedrewenheid in die MS Office-pakket;
• Uitstekende mondelinge en skriftelike kommunikasievaardighede in sowel Engels as Afrikaans;
• Uitstekende interpersoonlike vaardighede met `n sterk ingesteldheid op doeltreffende kliëntediens;
• Uitstekende organisatoriese en tydsbestuur vaardighede;
• Noukeurige en akkurate werksvermoë;
• Die vermoë om goed binne spanverband en onafhanklik te kan funksioneer;
• Die vermoë om effektief onder druk te funksioneer asook om take te kan organiseer en prioritiseer.

• 
  Grade 12 certificate;
• Relevant post-school qualification(s) and at least three years' administrative experience;
• Proficiency in the MS Office suite;
• Excellent verbal and written communication skills in both English and Afrikaans;
• Excellent interpersonal skills with a strong commitment to efficient customer service;
• Excellent organisational and time management skills;
• Meticulous and accurate work ability;
• The ability to work well within a team as well as independently;
• The ability to work effectively under pressure, as well as to organise and prioritise tasks.

• B-graad kwalifikasie;
• Ervaring in administratiewe ondersteuning in `n hoër onderwys-omgewing;
• Ervaring met die reël van werkswinkels, webinaars, opleidingsessies, of kongresse;
• Ervaring in navorsingsbefondsings-administrasie.

• 
  B-degree qualification;
• Experience in administrative support in a higher education environment;
• Experience in organising workshops, webinars, training events, or conferences;
• Experience in research funding administration.