Job Advert Summary
The Packaging and Inventory Administrator helps ensure packaging materials and workshop spares are well managed and available when needed. This role supports the Packhouse and Workshop teams by keeping accurate records, checking stock, working with suppliers, and helping with regular reports and updates. The focus is on keeping things organised, supporting daily operations, and making sure systems and stock records are up to date.
Minimum Requirements
Required Skills and Abilities:
Strong understanding of inventory control principles across operational and maintenance environments
Proficiency in Microsoft Excel, ERP systems, and reporting tools
Excellent organization, time management, and problem-solving skills
Strong attention to detail with the ability to reconcile data and physical stock
Effective communication and coordination with suppliers and internal teams
Ability to work independently and collaboratively across departments
Educational Experience:
Minimum: Matric (Grade 12)
Preferred: Diploma or certificate in Inventory Management, Logistics, Supply Chain or related field
2 Years experience in Admin/Cost control
Physical Requirements:
Ability to work in both office and operational environments (packhouse and workshop)
Must be physically able to conduct stock counts and handle materials
Duties and Responsibilities
Inventory Tracking and Stock Checks
Keep daily records of packaging and workshop stock
Do regular stock counts (daily, weekly, and monthly)
Assist with month-end stock take and make sure stock counts match system records
Help organise stock areas for easy access and correct tracking
Reporting and Submissions
Help prepare the Packaging Report, including usage and stock levels
Assist with Monthly Finance Report and make sure stock values are updated
Keep records of workshop spares used and link them to the correct job or cost area
Track stock going in and out, including high-use items
Make sure job cards and spares records match for audits and reporting
Create regular reports showing packaging and spares usage
Help ensure stock records in the system match physical stock and finance reports
Planning and Forecasting
Update a 3-month forecast for packaging and spares using past data and schedules
Join monthly planning meetings with other teams
Help with packaging monitoring and related reports
Buying and Supplier Communication
Work with the Buyer to create purchase orders for weekly needs
Send approved purchase orders to suppliers
Contact suppliers to check stock, pricing, delivery times, and any delays
Compare quotes to find possible savings
Follow up on orders and work with teams on delivery timing
Invoices and System Updates
Match invoices to goods received and purchase orders
Update stock in the system when stock moves or is used
Keep all records and paperwork for stock movements and purchases
Audit and Compliance Support
Prepare documents and stock records for audits
Follow inventory procedures and help others do the same
Make sure all stock-related work is documented clearly
