The Marketing and Communications Delivery Unit is looking for a talented professional to complement their team, in the form of a Bid Office Lead who will head bid procurement or tender compilation and submissions. We welcome your application if you believe you meet the requirements for this position.
Core Purpose of the Role:
- Lead / Manage Bid Office
- Assist in developing client first to know information
- Coordinate/Lead Group Multi-Sectorial bids and Panel submissions
- Ensure Group opportunities are captured in the system and are up to date
- Ensure continuous Group bidding process improvement
- Sourcing and collating new bids for distribution to relevant DUs
- Assist in improving quality of Group bids submitted
- Maintain a Lessons Learnt register for bids awarded
- Maintain central database of Group bidding information throughout the process
- Maintain/Manage GIBB subscriptions
- Follow up on active bids and conduct client debriefs on lost bids
- Maintain BD page on the GIBB-Way platform
- Assist Business Development team coordinate relevant meetings
- Digitisation – enhance bid process automation
- Client Relationship Management – external and internal
- Improve bid win ratio and efficiencies
- Detailed reporting and support to business development team
- Collating and leading post submission presentations
JOB REQUIREMENTS:
Qualifications
- Min. Bachelor’s Degree
- Administrative or BD qualification will be an advantage
- Proposal Professional qualification an added Advantage
Experience
- At least 10 years of experience in Consulting Engineering bidding/BD/Project Management environment
- Previous experience in bid preparations
- Previous experience in managing a team will be an advantage.
PERSON REQUIREMENTS:
Skills, Knowledge and Abilities
- Ability to work in and lead teams
- Ability to work independently, and under pressure, to meet tight tender submission deadlines
- Attention to detail in compiling procurement documents is critical, and the ability to check and review inputs (i.e. Prepare checklist before completing tender documents) Microsoft Office Suite (MS Word, Excel and PowerPoint)
- Problem solving
- Meeting co-ordination
- Knowledge of public procurement policy and relevant legislation
- Highly effective in verbal and written communication
- Good arithmetical skills and spreadsheet literacy
- Creative design will be an added advantage
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