Make an impact with NTT DATA
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.
The Bid Office Specialist is a seasoned subject matter expert, responsible for managing bids from the time that a sales opportunity is qualified in (assessed as a desirable deal for the organization to pursue) to the time that it is won or lost and handed over to the delivery team that will fulfil the project or contract with the client.
This role is required to work on multiple small bids independently (single practices, single offerings) and/or medium bids (multiple practices, multiple offerings) in multiple assigned geographies.
In some instances, this position is required to work on all bid types for a specific geography, for example, a small country.
Key responsibilities:
- Applies a level of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance.
- Manage all aspects and stages related to bids, including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review.
- Establishes clear and effective plans for each bid and execute in accordance with these plans.
- Effectively manages bid resources to facilitate the development of appropriate deal strategies, solution and service architectures, commercial models and delivery/service management plans.
- Ensures that company's risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated.
- Keeps an auditable trail of all bid artefacts and records on recognized company systems.
- Ensures that each bid is subject to the requisite team and management reviews prior to client submission, complying with company corporate governance.
- Communicates accurately and timeously with all stakeholders and take responsibility for communications being received and understood.
- Manages performance issues and escalations in the interests of ensuring bid progress and the development of a compelling offer.
- Facilitates the sourcing of general bid collateral from authorized owners in the business.
- Facilitates the compilation and delivery of all client-facing bid deliverables in accordance with client instructions and requirements as well as company standards.
- Analyzes and deconstructing bid requirements.
- Develops a set of standard templates for less complex bids.
- Tracks tender / RFP process and exact record keeping of strategic dates and information to be provided / presented.
- Tailors the tender response document according to the chosen strategy, ensuring key messages are included.
To thrive in this role, you need to have:
- Seasoned business and financial acumen.
- Seasoned understanding of organization's business model and key functions and offerings.
- Good attention to detail and high quality of work.
- Ability to utilize key systems and tools related to bids.
- Seasoned knowledge of all elements that contribute to bids including geographic scope (number of sites, location of sites), solution scope (number of technologies, lines of business), service scope (number of services, SLAs) and commercial complexity (contractual terms and conditions, pricing models, subcontractors).
- Ability to build and maintain strong working relationships with key stakeholders at all levels of the organization and across all functions.
- Seasoned knowledge about the industry including competitors and market trends.
- Seasoned analytical and research skills.
- Effective reporting and presentation skills.
- High level of drive and ability to work under pressure.
- Seasoned understanding of global commerce and business capabilities and policies for global deals.
- Seasoned ability to build and maintain cross functional relationships with a variety of stakeholders.
- Seasoned knowledge of project management principles.
- Excellent ability to work in an everchanging environment.
- Excellent ability to manage concurrent projects and tasks while meeting competing deadlines.
- Seasoned ability in Microsoft Word (tables, formatting, fonts, graphics, etc.).
- Seasoned in Microsoft PowerPoint (tables, formatting, fonts, graphics, etc.).
Academic qualifications and certifications:
- Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field.
- Management Development Program certification preferred.
- Relevant project management certification is desirable.
Required experience:
- Seasoned experience managing, coordinating and implementing the bid process successfully.
- Seasoned relevant experience in similar role within a related environment.
- Seasoned experience as a consultant or practitioner.
- Seasoned experience of working in a commercial role involving a significant amount of client interaction.
- Seasoned experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of the client
Workplace type:
Hybrid WorkingAbout NTT DATA
NTT DATA is a $30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
Equal Opportunity Employer
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.
