The Billings Administrator is responsible for the accurate preparation, processing, and maintenance of client billing across all properties, with a focus on timeliness, accuracy, and compliance. The role ensures that invoices, recoveries, and lease data are correctly captured and reconciled, supporting both finance and operational teams.The ideal candidate should be detail-oriented, show initiative, and thrive in a fast-paced, entrepreneurial environment. This individual will succeed in a culture that values hard work, speed (rapid execution), collaboration, and accountability.
Key Responsibilities:
Billing Administration
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Prepare, process, and distribute all monthly client invoices for rental, services, utilities, and other recoveries.
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Conduct pre-billing checks to ensure accuracy before distribution.
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Capture and allocate all property-related receipts across Cape Town and Johannesburg portfolios.
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Analyse utility expenses and operating recoveries to confirm accuracy of charges.
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Reconcile recoverable expenses (repairs, maintenance, services) against invoices.
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Process and import utility costings (municipal accounts, internal meter readings, third-party data files) into client billing and statements.
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Attend to client adjustments during the trial balance review process.
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Process monthly debit orders where applicable.
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Maintain accurate records of all invoicing transactions.
Lease Administration (MDA/MRI)
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Interpret and capture new leases into MDA/MRI, ensuring correct recurring billing setup.
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Update system with renewals, amendments, addendums, and terminations in a timely and accurate manner.
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Liaise with the the different team members to ensure all lease-related billing is up to date and consistent with contracts.
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Ensure all client and lease files are current and compliant.
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When required follow up with clients for outstanding documentation (e.g., FICA).
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Assist clients in resolving complex billing or lease-related queries.
System & Data Integrity
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Perform MDA/MRI clean-up activities as instructed.
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Ensure accuracy and continuity of data input to support reporting and compliance.
- Maintain transparent audit trails for all billing activities
Requirements
Competencies & Attributes
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Strong attention to detail with high accuracy.
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Ability to interpret lease and billing documentation.
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Proficiency in MDA/MRI or similar property management/billing software.
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Strong organisational skills and ability to work to tight deadlines.
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Clear and professional communication with tenants and internal teams.
- Analytical and problem-solving orientation.
Minimum Requirements
Qualifications & Experience
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Minimum 3 years’ experience in billing or finance administration, preferably in a property or services environment.
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Experience with MDA/MRI or similar systems advantageous.
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Sound understanding of billing processes, reconciliations, and utilities management.
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Intermediate to advanced Excel skills.
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Must be South African Citizen
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Must be willing to work Office based in our Cape Town CBD branch
We are committed to employment equity and invite candidates from all designated groups, as defined by the Employment Equity Act, to apply.
Benefits
Basic Salary
Provident Fund and Group Risk cover (post probation)
Bachelor’s degree in Accounting or Finance (CIMA either completed or in progress advantageous)
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