Key responsibilities include the following
•Preparation of notices, agendas, minutes, documentation and reports for Governance and Management committees of the University;
•Administration of elections;
•Maintenance of committee membership lists; and
•Committee-related tasks delegated by the Vice-Chancellor/Deputy Vice-Chancellors or other senior staff including the Head: University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proof-reading documents
Minimum requirements
•Diploma on NQF level 6 or equivalent as a minimum qualification
•Minimum of five years proven experience in drafting and editing meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes
•Excellent proficiency in written and oral skills in the English language
Required competencies (knowledge, skills and behavioural attributes)
•Knowledge of the following–
- Email systems and its functionalities to facilitate meeting management
- Administrative systems and processes
- Compiling agendas and minutes
•Planning, organisational, administrative and time management skills
•Analytical and basic research skill
•Demonstrable ability to –
Précis debate at a high level and compile coherent reports- Prioritise, pay attention to detail and act on information, maintain confidentiality and professionalism
- Perform in a highly pressurised and deadline driven environment
- Effectively administer online and hybrid meetings
•Demonstrable experience in computer literacy in Microsoft Office products and services, especially Mircosoft Outlook, Word, Teams, OneDrive and SharePoint
Detailed Description
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How To Apply
Please note that applications have to be done through iRecruitment only. No hardcopies or emails should be submitted.
By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University’s Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University’s recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
Closing Date: 30 July 2025
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
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