Creditors Clerk

Description

The Creditor’s Clerk will be responsible for the full accounts payable function. This entails carrying out accounting and administrative duties such as the processing and payment of suppliers’ invoices, reconciliation of suppliers’ accounts, following up on unpaid suppliers and clearing suppliers’ queries.

Responsibilities

Management of Accounts Payable:

• Matching supplier invoices to relevant official purchases orders and GRNs.
• Capturing suppliers’ invoices for processing into Sage Intacct, this includes reviewing and authorization of transactional work submitted by the relevant departments. Ensuring that tax invoices are always SARS compliant.
• Ensure that all payments made comply with the set standards, and procedures and contain all the required information.
• Monitoring suppliers’ contracts and invoices (required special attention to invoices from programmes and communicate with programme leads to ensure all procedures are followed).
• Preparation of creditors reconciliations, payment remittances and maintaining good relations with suppliers (resolve invoice discrepancies and issues with supplier accounts and ensure adherence to payment terms).

Month-end/Quarterly and Year end Procedures:

• Assist Accountant in monthly closing and developing monthly reports, ensuring that all closing activities such as balance sheet reconciliations (Accruals, Prepayments, Creditors Control) are done accurately and timeously.
• Collaborate with the finance team to resolve any discrepancies relating to Accounts Payable and ensure accurate financial reporting.
• Ensure accurate expenses allocations to expense general ledger accounts, departments and projects.
• Compile and analyse Creditors financial information through preparation of reports.
• Review monthly fixed costs per centres for completeness.
• Reconciling accounts payable control account to the accounts payable age analysis.

Administrative Duties and Filing:

• Systematic filing of documents and records.
• Assist in audit preparation and execution in relation to Accounts Payables.
• Other adhoc support responsibilities as assigned by the Finance Manager, Accountant and Management.

Requirements

Qualifications and Experience:

• Matric (Grade 12).
• Diploma in Bookkeeping, Accounting (advantageous).
• Minimum 3 years of accounting experience.

Required Skills:

• Proficiency in Microsoft Office Suite and a strong command of accounting packages, including Sage Intacct and Pastel Excellent interpersonal.
• Written and verbal communication skills and presentation skills.
• Fluency in English.
• Planning and organisational skills.
• Strong analytical skills.
• Ability to solve problems.
• Ability to train and communicate on all levels within the organisation.

Behavioural Competencies:

• Relationship building and collaboration.
• Personal integrity, ethics, ability to identify ethical dilemmas and make ethical decisions.
• Ability to work in a fast-paced environment, proactive and takes initiative, working well with minimal supervision.
• Attention to detail.
• Passionate, positive and high energy.
• Highest level of integrity and confidentiality.
• Advocate / ambassador for the organization.

Afrika Tikkun is an equal opportunity employer. We encourage individuals from diverse backgrounds to apply.