Executive Personal Assistant (with Basic HR Support)
Job Overview:
Office Hours: Monday to Friday, 8:00 AM to 4:00 PM
We are looking for a highly organised and professional Executive Personal Assistant to support our Executive team while also assisting with basic HR administration.
The ideal candidate will be proactive, trustworthy and capable of managing both executive-level support tasks in a fast paced environment.
This is a hands on role suited to someone who thrives in a dynamic environment and enjoys managing a variety of responsibilities with accuracy and confidentiality.
Key Responsibilities:
Executive Support:
- Manage and coordinate executive calendars, travel and meetings
- Prepare meeting agendas, take professional minutes and track follow-ups
- Draft, proofread and manage executive correspondence
- Handle expense claims and basic financial admin
- Liaise with internal departments and external stakeholders
- Assist with both business and personal errands as needed
HR Support:
- Maintain and update employee records and files
- Assist with onboarding and offboarding processes
- Prepare contracts, confirmation letters and supporting documents
- Manage HR admin calendars and assist with performance review coordination
- Support payroll processing with data collation and timesheet accuracy
- Post job listings and coordinate interview scheduling when needed
Requirements:
- Minimum 5 years experience as an Executive PA or similar role
- Experience with minute-taking, document handling and calendar management
- Strong organisational, written, and communication skills
- High level of discretion, professionalism and ability to handle confidential information
- Proficiency in Microsoft Office / Google Suite (Word, Excel, Outlook, PowerPoint etc)
- Basic knowledge of HR admin processes and labour compliance
- Ability to multitask and work effectively across functions
Only shortlisted candidates will be contacted.
Job Type: Full-time
Pay: R20 000,00 - R25 000,00 per month
Work Location: In person
Application Deadline: 2025/06/30
