Personal Assistant: HSET50001

Minimum Requirements:

• Grade 12, Secretarial Diploma, or equivalent qualification
• Computer Literacy: MS Office
• Advanced knowledge of Local Government operations, administrative procedures, document control, meeting protocols and office governance.
• Advanced report formatting and document compilation skills & ability to multitask under pressure.
• Effective verbal & written communication, organisational ,self and time management, etc.
• 3 years' experience in a similar environment

Core Responsibilities:

• Co-ordinate and liaise the activities between Council offices, Departments and Structures on matters relating to service delivery.
• Ensure all administrative tasks are preformed to the highest level of quality as agreed to with management.
• Identify and resolve queries and problems timeously, apply discretion in line with provided guidelines and escalate unresolved problems.
• Plan and organize own work tasks and routine tasks within area of work.
• Manage enquires and complaints for the Head of Department by gathering and processing information and providing feedback.
• Responsible for arranging and coordinating meetings, workshops, including catering & venue arrangements, all audio-visual aids, any necessary documentation required.
• Manage the Office of the Head of Department to ensure smooth running of office systems and administration.
• Handle all incoming and outgoing correspondence in accordance with the approved file plan and registry procedures.
• Generate documents using word-processor, spreadsheets, e-mail and other PC office applications, including drafting of routine correspondence.
• Adhere to specific standards, policies and Standard Operating Procedures.
• Assess own performance, seek timely and clear feedback on contracted outputs.
• Perform any other related secretarial/ administrative/ clerical duties, as and when requested by management.
• Create a culture that builds rewarding relationships that enables exceptional customer service and ethical conduct. etc.

Candidates that previously applied for the vacancy must re-apply

Enquiries: Tel: 0860 54 3000

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful.

The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or to appoint laterally.