Job Purpose
The Finance Administration Clerk will be responsible for compiling, capturing, auditing, and reconciling hospitality data from food and beverage and hotel room operations on a daily basis, in accordance with established policies and procedures.
Key Performance Areas
- Duties and responsibilities include:
Hospitality Rooms Revenue Reconciliation Responsibilities
- Verify that hospitality revenue has been accurately interfaced from Opera and balances with IFS on a daily basis.
- Reconcile all forms of payment (cash, credit cards, charges, etc.) from hotel operations and cash-ups to the corresponding accounts in IFS.
- Work collaboratively with relevant departments to identify, investigate, and resolve any discrepancies.
- Reconcile the General Ledger with Opera data, ensuring that all supporting documentation is correctly sourced.
- Perform quality checks on backup documents and escalate any discrepancies or errors found.
- Prepare and distribute daily room revenue reconciliation reports to all relevant stakeholders.
- Provide support to other clerks within the Revenue team by assisting with queries and processing tasks as needed.
- Maintain orderly filing of physical documentation.
Food & Beverage Revenue Reconciliation Responsibilities
- Reconcile cash and cash equivalents between the cash-up records and Micros system, investigating and escalating any discrepancies to management.
- Perform daily reconciliation of all revenue generated from bars and restaurants, reporting any variances to management.
- Ensure quality assurance of all supporting documentation related to F&B revenue.
- Escalate any identified errors or variances promptly.
- Compile and share daily F&B revenue reports with all relevant stakeholders.
- Support fellow Revenue team clerks with processing tasks and resolving queries as required.
- Maintain accurate filing of all physical documentation
Stock Control Responsibilities
- Review daily stock sheets to ensure accuracy and completeness in accordance with Standard Operating Procedures.
- Verify and capture stock count data for 10-day, 20-day, and 30-day cycles as per SOP requirements.
- Input purchase sheet data into IFS and generate requisitions for F&B stock.
- Receive and process purchase orders in IFS.
- Scan incoming invoices and save them for the finance creditors clerk to attach within IFS.
- Process customer orders to F&B outlets using IFS.
- Print orders received from F&B outlets via IFS.
- Generate IFS reports on goods received and identify any short deliveries.
- Perform general filing duties.
- Prepare monthly cost management reports, including:
- Extracting Micros reports to complete F&B sales and outlet revenue reports
- Recording all food, beverage, operating equipment, and operating supplies stock transfers in the system
- Generating Micros Voids Reports
- Producing IFS Spillage Reports
- Print stock sheets and prepare stock take files for all F&B stock takes.
- File all supporting documentation in an organized manner.
Education
- Grade 12
- Certificate in cost management, stock control and / or finance administration is an advantage
Experience
- Experience / exposure to the hospitality industry would be an advantage
- Proficient computer skills (MS Office; Opera, Micros, IFS)
Skills and Knowledge
Core behavioural competencies
- Problem-solving
- Controlling people and non-people resources
- Planning
- Developing relationships
- Checking skills / Attention to detail
- Working with information (agreements, laws, regulations, statistics)
- Reviewing / evaluating information and data
- Clerical Administration skills
- Analytical skills
Technical proficiency competencies
- Operational Product knowledge (F&B, Housekeeping, Operating supplies & equipment)
- Cost control processes
- Stock control procedures
- SHE legislative requirements
- English Written and verbal communication skills
- Numerical skills
- Vendor Relationships
- Proficient computer skills (MS Office; Opera, Micros, IFS)
Equity
Preference will be given to employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998, SISA internal recruitment policy as well as units employment equity plans.
Please also note that if you have not been contacted within 1 month after the closing date of this advertisement, please accept that your application has been unsuccessful.
