Financial and Clinic Administrator (Department of Speech-Language Pathology and Audiology)

FACULTY OF HUMANITIES

DEPARTMENT OF SPEECH-LANGUAGE PATHOLOGY AND AUDIOLOGY

FINANCIAL AND CLINIC ADMINISTATOR (PERMANENT FULL-TIME POSITION) PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

The Department of Speech-Language Pathology and Audiology at the University of Pretoria offers prospective students world-class training for a professional qualification in audiology or speech-language therapy. Postgraduate research-based degrees are also offered by the department, under the guidance of experienced academic staff.

RESPONSIBILITIES:

The incumbent will be responsible for:

• Creating purchase orders and billing invoices for the clinics and department;
• Issuing access pins for visitors, students, and stakeholders;
• Administering travel-expense and subsistence claims for both students and staff members;
• Ordering stationery for any relevant stakeholders;
• Managing assets for the clinics and department;
• Arranging interim payments for research-based projects;
• Reconciling monthly financial reporting;
• Managing cash, card, and EFT payments;
• Managing account queries from clients;
• Dealing with enquiries and making appointments;
• Creating quotations on GoodX for hearing aids;
• Updating price lists from hearing aid suppliers;
• Processing HPCSA payments for the CPD committee;
• Attending safety meetings.

MINIMUM REQUIREMENTS:

• Degree in Public administration or finance with at least two (2) years minimum experience in office administration, secretarial, and financial administration; OR
• Grade 12 with at least 4 years relevant minimum experience in office, secretarial, and financial administration;
• Computer skills (especially in the use of Windows, Microsoft Office, and the internet)

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE, AND BEHAVIOURAL ATTRIBUTES):

• Strong interpersonal skills and the ability to effectively interact with a wide range of internal and external stakeholders;
• Proven experience and skills in budgeting and financial administration;
• Appropriate verbal and written language and communication skills;
• Strong attention to detail to ensure accuracy of administration;
• The ability to maintain high levels of discretion and confidentiality;
• The ability to work under pressure and independently.

ADDED ADVANTAGES AND PREFERENCES:

• Experience within a clinic/healthcare environment;
• Knowledge and experience of the University’s academic administration system, Oracle PeopleSoft financial system, and GoodX.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to provide the following documentation in support of their application:

• A comprehensive and updated Curriculum Vitae;
• Covering letter;
• Certified copies of qualifications.

Applicants are requested to apply online at www.up.ac.za, select About UP, click on Career Opportunities and select the position you would like to apply for.

CLOSING DATE: 24 August 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms Vidisha Reddy, [email protected], for application-related enquiries, and Prof Jeannie van der Linde, [email protected] , for enquiries relating to the post contents.

Should you not hear from the University of Pretoria by 30 November 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.