Who We Are:
The world is full of problems - Resonary fights those problems with startup companies (). We’re 100% dedicated to our mission and looking for teammates who want to work hard on meaningful work. We have high standards and need great people in every seat - please do not apply if you are looking for an easy job.
Position Details:
- Role: Operations & Finance Associate
- Type: Full Time Contractor
- Location: International Anywhere, Fully Remote
- Hours & Expectations: Monday to Friday, EST time zone + flexible schedule
What You’ll Do:
We’re looking for a hands-on, detail-obsessed, and tech-savvy Operations & Finance Associate to become the backbone of our internal operations.
You’ll be responsible for keeping our finances accurate, our tools organized, and our internal systems running smoothly. From managing QuickBooks and contractor payments to setting up tools and onboarding teammates, you’ll own the daily workflows that keep things running behind the scenes.
This is a remote, full-time role for someone who thrives on execution, loves creating order, and takes pride in getting the details right. You’ll also manage our internal ticketing system, serving as the first point of contact for requests related to HR, finance, IT, or general operations.
We’re a small, remote, startup studio building multiple mission-driven ventures, so flexibility is key — there may be times you’ll help with hiring tasks, post content updates, or assist with special projects depending on your strengths and interest.
Key Responsibilities:
Finance & Accounting
- Own bookkeeping in QuickBooks: journal entries, monthly close, and P&L generation
- Categorize expenses, reconcile bank and credit card statements
- Pay invoices, contractors, and reimbursements promptly
- Liaise with tax/accounting partners for monthly and annual filings
- Create and manage virtual cards and expense permissions
- Maintain accurate coding and records for recurring expenses across multiple entities, and forecast upcoming spend
IT & Software Systems
- Serve as internal IT lead for all tools and systems — no external support team
- Setup, configure, and manage accounts and permissions across tools
- Track software usage across the org, install/remove tools as needed, and maintain clean records of ownership, costs, renewals, and access
- Identify opportunities to consolidate tools, automate workflows, or improve digital ops
HR & People Admin
- Own and execute full-cycle recruiting: post jobs, screen candidates, and coordinate interviews
- Prepare offer letters, severance agreements, and employment verification documents
- Manage onboarding and offboarding, including systems access, documentation, and checklists
- Run payroll and process contractor reimbursements or benefits-related payments
- Maintain organized digital records for contracts, compliance files, and personnel documentation
Legal & Compliance
- Maintain, track and organize legal records for all company entities
- File basic paperwork (trademarks, EINs, formation docs, etc) or coordinate with legal vendors
- Monitor compliance deadlines and ensure filings are submitted accurately and on time
- Admin Ops & Internal Support
- Manage internal ticketing system for admin requests
- Organize company google drives
- Support outbound tasks like blog publishing or press outreach
- Identify opportunities to improve internal processes and reduce repetitive work
Who You Are:
- 3–6 years of experience in operations, finance, or systems administration, ideally in a startup environment
- Proficient with tools like QuickBooks Online, Google Workspace, Mercury, Rippling, and familiar with platforms such as Monday.com, Airbase, Bubble, MailerLite, or Stripe
- Experienced working with multiple legal entities (LLCs, nonprofits, etc.) and handling sensitive financial and company data with care
- Exceptionally organized with strong attention to detail, documentation, and follow-through
- A clear communicator in English with a professional remote presence
- Self-directed, proactive, and solutions-oriented — you enjoy improving processes and solving problems before they escalate
How To Apply:
Apply through our online application form: https://wkf.ms/49azhro
If applicable, please include a link to your portfolio or references to previous work.
Applications submitted through Indeed, email, or any other job platforms will not be considered.
Closing Thoughts:
The startup world is full of unknowns. If you’re like us, that’s an exciting way to live. We’re 100% dedicated to our mission and looking for teammates who want to work hard on meaningful projects with us. We’re looking for people with an experimental mindset and friendly attitude to join a new, motivated team. If you're ready to take on a challenge and put in the hard work, we encourage you to apply. Remember, great things rarely come from comfort zones.
Note: our team is flexible and takes pride in accomplishing what others cannot. The tasks listed above are expected, while occasional tasks will fall outside.
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Resonary, LLC is a Drug-Free Workplace/ EO employer – M/F/Veteran/Disability.
Job Type: Full-time
Pay: R319 000,00 - R391 000,00 per year
Work Location: Remote
