Finance Administrator

Job Overview

Finance Administrator – Cape Town, Northern Suburbs.

Are you a meticulous Finance Administrator familiar with working on various projects and correctly allocating related costs?

A well-established large-scale manufacturing concern is seeking a detail-oriented and dependable Finance Administrator who will report to the Group FM. It is of utmost importance that all expenses and costs be allocated to the relevant project for client-billing.

This role primarily assists with the preparation and processing of invoices, purchase orders and payments, and receiving stock into the Syspro system.

This is a key support role within a fast-paced operational environment and excellent time management is essential.

Requirements:

• Matric, with qualification in finance or administration advantageous.
• Excellent computer literacy and exceptional Excel skills.
• Experience using Syspro or similar systems.
• Strong attention to detail when working with numbers and documents.
• Confident in handling requisitions and creating purchase orders.
• Able to complete GRN entries and check stock-related documents.
• Comfortable preparing and processing payments, invoices, and purchase orders.
• Able to support the team with month-end, year-end and audit processes.
• Able to manage COD documentation, supplier paperwork and update customs (CFC) info.

Duties and Responsibilities:

• Assist in the preparation and processing of invoices, payments and purchase orders.
• Record raw material receipts and allocate to correct department on Syspro system.
• Upon receipt of raw materials, ensure accurate documentation of all relevant details including quantity, pricing and lot numbers.
• Cross-check GRN entries for accuracy and completeness.
• Generate Purchase Orders based on approved requisitions from various departments.
• GRN courier costs associated with job-related logistics.
• Support month-end and year-end financial close processes.
• Assist with internal and external audits by preparing required documentation.
• Scan and register invoices on Syspro for various departments.
• Accurate document processing and uploading on digital platforms.
• Hand in scanned registered invoices with supporting documents to Finance Department Controller.
• Load and submit various requisitions as needed.
• Scan all CODs on a weekly basis and distribute to the designated recipients.
• Organise and prepare suppliers’ paperwork received from QC for formal registration.
• Update UCR numbers for items on CFC dues.
• Maintain and regularly update all relevant tracking spreadsheets.
• Ensure timely and precise archiving of paperwork to maintain organised records.
• Follow any reasonable instructions and requests from management.