Payroll Coordinator

Context & Environment

Organisational: restructuring in progress and necessary following stabilization to ensure good administration.

Culture: to maintain an administrative function that is proactive and desirous for continuous improvement and exceptional customer service across the board.

Activities

As a Payroll Coordinator, you would be responsible for the following:

 Administration & Payroll Activities

 To support the processing of the monthly payroll and associated activities

 To process new hires and terminations on the system

 To provide payroll information by responding to internal /external questions and requests

 To ensure efficient printing and distribution of payslips to staff and manage payslip queries

 To provide backup to the Payroll Supervisor when required

 To serve as a point of contact for payroll related issues

 To update HR & payroll records including changes

 To assess, capture and process expense claims on the payroll system

 To capture monthly leave balances and records and trouble shoot any related problems on leave management

To review payroll discrepancies, determine problems areas and initiate adjustments or recommend actions to the Payroll Specialist

To participate in the monthly, quarterly and annual payroll reconciliation.

 To conduct benefit orientations and other benefit training as required.

 To process enrolments, changes and terminations to benefit programmes or funds / third benefit institutions

To assist employees with payroll/benefits claims, queries / questions / concerns.

 To administer statutory deductions such as garnishee orders, etc.

 To ensure Record Retention as per company policy as well as in country legislation

 To undertake filing activities to update staff (personal) files and manage paper file retrieval from Metrofile and online file retrieval for

 audit and other requests

 To act as a back up for updating easyfile with EMP501 as per deadlines and reconciling to payments, (easyFile, efiling, Ufililing), SARS,

 SRA, NAMRA and BURS and testing SAP and easy file validations.

 Assist with updating Ufiling of UIF including sending monthly declaration file.

 Assist in preparing all NBE Country tax certificates and monthly filing requirements as per legislation

 To comply to annual, monthly, and daily payroll calendar deadlines and ensure that all deadlines are met

 To process Disability and Risk pay-outs (GLA, PHI and dread disease) on payroll

 From time to time to perform ad hoc tasks.

 Ad-hoc Projects

 Assist in departmental projects as assigned by the Head of Department including Share Scheme roll out, employee information

 updates, new SAP solutions or upgrades and HRIS changes and evolutions

 Records

 To input of all payroll and demographic data into the SAP TL system

 To create new employee records in database and ensure their accuracy

 To receive and store employment contract information and ensure that it is classified and stored correctly.

 To update payroll records including changes in salary and related benefits

 To create, organize and confidential HR files and records, e.g. correspondence and reports on employees.

 To capture and ensure accurate processing relevant payroll data and records

 To maintain employee personal files in compliance with applicable legal requirements and best practice

 HSSE:

 To effectively manage and minimise HSE risk within area of responsibility by ensuring:

 Compliance with all HSE Policies, rules, guideline and legal requirements

 Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies

 That HSE competency requirements are identified & enforced within area of responsibility

Candidate Profile

As a Payroll Coordinator for TMSA you would possess the following: 
 * Tertiary qualification in payroll administration or equivalent. BComm/BA HR preferable.
* 1-2 years experience in payroll administration.
 * Excellent computer skills in the Microsoft Windows environment.
 * Knowledge of SAP TL HR module/s would strongly advantageous.
 * Knowledge of banking electronic payment or payroll systems.
 * Basic knowledge of various employment laws and practices affecting payroll (tax, UIF retirement funds, etc).
 * Key competencies include high level of integrity and adherence to core principles, values and policies and procedures, high orientation towards delivering results and meeting customer expectations, a high degree of attention to detail, must be able to work under pressure, the ability to work with others (teamwork). English is the working language

Additional Information

TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility