Description:
Administrate Payroll payments and processes.
Requirement:
- Minimum Grade 12 or NQF 4
- Ability to communicate in English
- Communication skills
- Previous experience (minimum 1 year) an advantage (full training will be provided)
- Valid ID or passport with applicable work permit
- Communicate with Internal Customers
Key Performance Area
Third party payments
Meet deadlines for payments
Compile reports and do EFT Payments
GL recons to have no outstanding issues longer than 60 days.
Queries
Give feedback within Standard query deadline and escalate if necessary
Keep record on queries and give feedback to Management
Payment of Payroll Salaries
Meet deadlines & Cut-off dates (Payroll/Casuals/ Driver's and ad hoc projects)
Accuracy of data input & variable links (Personal / Bank)
Know and Comply with Statutory Requirements
Verify integrity of data received
Verify compliance to Salary Bands
Manage ad hoc payments.
Administration & Record Keeping
New Employee file checklist must be completed within set deadlines.
Meet external and internal audit standards and requirements
Update and maintain Leave Management records (Sick, WCA, Disability, Annual, Excessive Leave, Forfeit Leave)
Filing to be up to date on and around your desk & the strong room area.
Benefits reporting & Administration. (Death/Disability, Terminations & Funeral Claims)
Reporting
Monthly reporting to Line Managers/Divisional Managers & Store Managers
Third party & Garnishee Payments
Pro-active reporting of Overtime, Leave, Disability & Sick Leave
Competencies:
Planning
- Ensures that the necessary means to perform the job are available on time.
- Puts matters in an efficient order when planning.
- Makes the plan understandable for everyone involved.
- Makes, and maintains a realistic plan.
- Sets priorities.
Performing under pressure
- Delivers good results under pressure.
- Persists when faced with setbacks.
- Continues to do the right thing under pressure, without making mistakes.
- Maintains an even performance under pressure.
Drive
- Sets high standards for his/her own performance.
- Works hard to realise above average results.
- Believes in the feasibility of goals, is dedicated.
- Often does more than is expected of him/her.
Assertiveness
- Isn't afraid to enter into discussion.
- Effectively stands up for his/her own opinion.
- Can handle criticism.
- Speaks up when others cross his/her boundaries
Accuracy
- Works in an orderly fashion.
- Ensures that matters are handled in an orderly and accurate manner from start to finish.
- Prevents mistakes.
- Invests energy in checking his/her work for mistakes.
Client focus
- Deals with clients in a friendly manner.
- Shows involvement in the client's problem.
- Makes clients feel welcome
- . Approaches the client's question with a can-do mentality.
Personal development
- Is focused on self-broadening and/or gaining more in-depth knowledge.
- Follows relevant training programmes and/or looks for opportunities to gain experience.
- Seeks and uses opportunities for personal development.
- Asks for feedback in order to learn.
