Payroll Officer

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Ready to take your career to the next level?

Dr Oetker SA is looking for a Junior Payroll Officer.

WHAT YOU CAN EXPECT FROM THE ROLE

End to End payroll processing the company payroll for over 350 staff on a monthly basis. Thereafter reconciling the payroll accounts and submitting the statutory returns.

WHAT THE ROLE ENTAILS

• Payroll processing will include the entire payroll cycle from capturing new employees, linking employees to relevant cost centres, setting up their packages on the payroll system, incentive bonuses, verifying and capturing overtime, nightshift allowances, standby allowances and fringe benefits, loans and savings, union fees, terminations.
• Preparation and processing of monthly payroll for approxinmately 350 full time employees on Sage 300 People software.
• Maintaining the ESS system including but not limited to loading new employees and assisting employees with login issues such as resetting passwords.
• Maintaining employee data on Biometric Clocking software ie. allocating employees to the correct shifts and departments on a daily basis, activating and deactiviating employees on the system. Liaise with software technician for customisation of parameters when required.
• Extraction of hours worked from Biometric Clocking system.
• Extraction of hours and calculation of payroll costs for Labour Broker employees on a weekly basis.
• Year end Audit preparation and providing auditors with explanations and documentation
• Exporting payroll journal to Accounting Package
• Reconciliations of General Ledger accounts with payroll reports and third party statements, payments to payroll beneficiaries (employees, statutory payments as well as third parties)
• Prepare monthly third party payment reconciliations
• Electronic PAYE submissions (E-filing and Easyfile)
• IRP5 reconciliation and submissions on Easy File and E-filing
• Submission of UIF declarations
• WCA reconciliation, electronic submission and payment
• Reconcile leave between payroll system and the General Ledger
• Keep abreast of company policies and tax legislation that impact on remuneration

Requirements

• Diploma in Human Resource / Compensation and Benefits / equivilent
• 3-5 years’ experience as a Junior Payroll Officer
• Sage 300 People payroll system Experience
• Advanced Microsoft Excel
• Microsoft Office skills (Outlook, Word)
• Accounting knowledge.
• Solid knowledge of BCEA (Basic Conditions of Employment), LRA (Labour Relations Act) and COID (Compensation for Occupational Injuries and Diseases) Acts
• Solid understanding and experience with statutory thresholds for payroll calculations as well as up to date on legislative requirements regarding payroll taxes and thresholds
• Must be familiar with fringe benefits and taxation
• Experience in a FMGC manufacturing environment is preferable.
• Knowledge of a Time and Attendance system - Jarrison and GAAP advantageous.

SKILLS, ATTRIBUTES AND COMPETENCIES

• Communication Skills (Verbal and Written)
• Attention to detail
• Ability to work independently as well as part of a team
• Good interpersonal skills, must be approachable
• Ability to work with employees across the corporate hierarchy
• Excellent numeracy skills
• Deadline driven and ability to work under pressure
• Advanced Microsoft Excel skills (including V-lookups)
• Meticulous and accurate, must have the ability to have processes to check work for accuracy before handing it in for checking.

Please respond with the following;

• Updated CV

Job Type: Permanent

Ability to commute/relocate:

• Durban, KwaZulu-Natal 4004: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Please advise on your notice period.
• Please advise on your current cost to company/basic salary/salary package and your salary expectations.
• Please state the size and complexity of the payroll's you were responsible for

Education:

• Diploma (Required)

Experience:

• Payroll: 3 years (Required)
• Microsoft Excel: 3 years (Required)
• Time & attendance systems: 2 years (Required)
• SAGE 300 People: 3 years (Required)
• FMCG: 3 years (Preferred)

Work Location: In person