Job Description
The core function of this role is to support the People Development Team in overseeing training, skills development, compliance, projects and DE&I initiatives. It plays a key role in promoting continuous learning, ensuring regulatory compliance, and driving initiatives that boost employee engagement
Position Overview
The People Development Administrator provides administrative and coordination support to the People Development function at Kia South Africa. This role ensures the smooth execution of training activities, accurate record keeping, and effective communication with internal and external stakeholders. Reporting to the People Development Manager, the role contributes to compliance reporting, learner tracking, and logistical support for people development initiatives.
Specific Role Responsibilities
1. Training Administration
- Capture and maintain training records and attendance registers.
- Assist with scheduling training sessions and booking venues or platforms.
- Send training invitations and reminders to participants.
- Collate and file training feedback forms and certificates.
2. LMS (Learning Management System) Support
- Upload and assign learning modules to employees on the Kia LMS.
- Track training progress and generate basic reports on completion status.
- Assist employees with LMS navigation and password resets.
3. Compliance & Reporting Support
- Maintain accurate training and skills development records for audits and submissions.
- Support the preparation of reports for Skills Development and Employment Equity.
- Follow up on outstanding training completions and compliance items.
4. Learner and Apprentice Coordination
- Track YES learners, apprentices, and cadet programme participation.
- Maintain up to date learner documentation (ID copies, contracts, attendance, licenses).
- Liaise with dealers to collect outstanding documents and update learner progress trackers.
5. General Administrative Support
- Handle internal and external communication related to training programmes.
- Assist with preparing documentation for bursary and study assistance processes.
- Provide administrative support during People Development events and wellness activities.
Qualifications and Experience
- Internal Applicants Minimum: Matric / Grade 12
- Desired: NQF Level 6 Diploma in HR Management, Business Administration, or related field
- 1–2 years in an administrative or training coordination role (advantageous)
- LMS or database experience preferred
- Basic Microsoft Excel skills required
Skills and Personal Attributes
- Good organisational and time management skills
- Attention to detail and ability to maintain accurate records
- Strong communication and interpersonal skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Willingness to learn and grow within the People Development function
- Ability to maintain confidentiality and handle sensitive information
