Founded in 1853, Lesaffre is an independent, family-owned group based in France and a leading global provider of baker’s yeast and yeast extract products. It employs over 11,000 people on five continents and markets bakery, taste improvement, health and nutrition, fermentation and brewery products and services.
Lesaffre South Africa previously known as Aries Baking Supplies and Bakelab are entities recently acquired by Lesaffre.
The Quality Administrative Assistant is responsible for supporting the quality assurance and food safety functions within the organization. This role involves managing supplier documentation, compiling and analyzing raw material information, assisting with supplier inquiries and audits, and contributing to the enhancement of the company's food safety culture.
Job Description
Key Duties and Responsibilities:
1. Supplier Questionnaires:
- Distribute, collect, and maintain supplier questionnaires to gather relevant information.
- Ensure timely completion and follow up with suppliers as needed.
2. Raw Material Questionnaires:
- Manage the distribution, collection, and storage of raw material questionnaires.
- Analyze the information provided to improve technical data sheets (TDS) and update the EBX system.
3. Supplier Documentation/Certificates/Analysis:
- Obtain, review, and maintain all necessary supplier documentation, including certificates and analysis reports.
- Ensure the completeness and accuracy of supplier-provided information.
4. Supplier Inquiries and Complaints:
- Assist the Food Safety Officer in handling supplier inquiries and addressing any complaints.
- Serve as a point of contact for suppliers and facilitate the resolution of issues.
5. Supplier Audits:
- Support the Food Safety Officer in conducting supplier audits, including preparation, participation, and follow-up.
6. Food Safety Culture Enhancement:
- Monitor the implementation of basic food safety principles within the organization.
- Develop and deliver small training sessions or prepare presentations to promote a stronger food safety culture.
7. Product Release Verification:
- Verify the completeness and accuracy of product release documentation, including Certificates of Analysis (COAs).
8. Filing and Documentation Management:
- Maintain organized filing systems, both physical and electronic, for all quality-related documentation.
- Ensure the efficient retrieval and storage of records.
Qualifications
Qualifications and Skills:
- Strong organizational and administrative skills
- Attention to detail and accuracy
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
- Excellent communication and interpersonal skills
- Basic understanding of quality assurance and food safety principles
- Ability to work collaboratively with cross-functional teams
- Problem-solving and analytical skills
Additional Information
Line Management
- Reporting directly to the Quality and Innovation Manger.
- Fixed term contract
This Quality Administrative Assistant role is crucial in supporting the overall quality and food safety efforts of the organization, ensuring the proper management of supplier documentation, data analysis, and the enhancement of the company's food safety culture.
