Recruitment Administrator

Job Overview

Recruitment Administrator required in Cape Town.

Are you highly organised, people-oriented, and thrive in a fast-paced environment? Our client, based in the CBD, is seeking a confident and proactive Recruitment Administrator to ensure their talent acquisition process runs seamlessly.

The role be responsible for coordinating interviews, supporting the onboarding process, and helping to create a smooth and welcoming experience for new hires. Bring your sharp organisational skills and vibrant energy to a dynamic, growing company that values initiative and teamwork!

Requirements:

• Matric and a relevant qualification in HR, Business Administration, or related field
• 1–3 years’ experience in HR, recruitment, or admin support
• Strong organisational, communication, and time management skills
• Proficient in MS Office (especially PowerPoint); familiarity with HRIS/ATS systems (e.g., BambooHR, Sage 300)
• Professional, discreet, and able to handle confidential information
• People-oriented team player with strong interpersonal skills
• Able to work well under pressure, meet deadlines, and take initiative
• Basic understanding of South African labour laws

Duties and Responsibilities::

• Provide administrative support to the Human Capital Talent team
• Assist with audits of HC documents and data
• Accurately prepare monthly HC reports, including headcount info
• Process HC-related invoices
• Schedule employee probation discussions
• Post job advertisements on internal and external job boards, including LinkedIn
• Conduct initial telephone screening of candidates based on job specifications
• Coordinate interview scheduling between candidates and hiring teams
• Prepare interview packs and support hiring managers with documentation and logistics
• Conduct reference checks and assist with background screening
• Maintain and update the applicant tracking system (ATS) and candidate pipelines
• Coordinate onboarding documentation, including personal details, qualifications, and bank information.
• Maintain accurate and up-to-date employee and candidate records
• Track recruitment data and metrics (e.g., time-to-hire, status reports)
• Ensure all data is handled securely and in compliance with company policies
• Assist with planning and execution of recruitment events or job fairs
• Maintain Human Capital templates (e.g., interview invites, regret letters)
• Support probation tracking and Human Capital document follow-ups
• Respond to queries from candidates and internal stakeholders professionally and promptly