SECRETARY

Job Advert Summary

To provide dedicated and effective secretarial and administrative services to support the Process Manager Operations, ensuring the efficient operation of the Process Operations Department.

Minimum Requirements

• Matric is essential.
• Post Matric qualification in a Secretarial/Administration field or equivalent.
• Five years secretarial and administrative experience.
• SAP knowledge is essential.
• Advanced Computer literacy in MS Office Suite.
• Report writing and consolidation experience.

Primary Duties

• Manage the Process Manager Operations diary and execution of day-to day functions effectively.
• Manage correspondence, schedule meetings, maintain records, prepare reports, and coordinate departmental communications.
• Act as a key point of contact, handling confidential information with discretion.
• Compile information and generate associated technical and/or administrative reports.
• Undertake a variety of administrative and secretarial tasks associated with meetings.
• Assemble appropriate material for meetings and conferences.
• Co-ordinate travel arrangements both nationally and internationally.
• Assist in other areas as delegated by the Process Manager Operations.

Knowledge

• Office management and administration
• SAP knowledge
• Computer literacy in MS Office Suite

Skills

• Strong communication (verbal and written) skills
• People management
• Report writing
• Minute taking
• Time Management
• Problem solving
• Analytical ability

Attitude

• Excellent initiative
• Telephone etiquette
• Quality conscious
• Ability to safeguard sensitive information
• Deadline oriented
• Ability to work independently
• Ability to work under pressure