Senior Tender Officer

Job Description:

· Building and Maintaining relationships with key stakeholders

· Managing the overall bid process, establishing timelines, and allocating resources effectively

· Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements

· Conduct risk assessments and identify potential risks

· Leading and developing tender documents, including compiling necessary information

· Working closely with cross-functional teams to gather relevant information, develop compelling proposals

· Maintaining accurate records of tender activities, preparing reports on tender outcomes

Buyer duties and responsibilities

Buyers perform market research, product tests and evaluations and analyse competitors to determine what products are featured in stores, catalogues and online marketplaces. They often have the following responsibilities:

· Developing an effective and accurate system for monitoring purchase orders

· Delivering a weekly purchase order report to supervisors that indicates the invoice number for all closed orders

· Working within the management team to ensure that all deliveries satisfy the assigned orders and report any back ordered or missing products

· Assisting the Supply Chain Manager with maintaining inventory levels and materials on a regular basis

· Effectively communicating with the management team to ensure all orders are accurate

· Provide all the Procurement support to the relevant office/division following

· the Procurement procedure.

· Handle the Request for Quotations (RFQ) processes for the division and

relevant categories.

· Participate actively in the supplier’s selection and undertake performance

· reviews.

· Negotiating contracts with suppliers to make business savings.

· Ensure that the goods & services purchased are in accordance with the

Purchase Requisition (PR).

· Purchase goods from approved vendors only as per the Vendor Control

· procedure.

· Assist in sourcing products/services and evaluating new vendors.

· Drawing outstanding purchase order reports.

· Confirming contract and price queries

· Preparing compliant purchase orders.

· Adhere to all Company policies and procedures

· Assist in sourcing of products and services. Act as an interface between suppliers

and other relevant departments and communicate any supply problems which may

impact on business operations

· Monitor and advise on any issues which may present risk or opportunity to the

organisation.

· Monitor market trends, competitor strategies and market suppliers.

· Maintain a professional relationship with suppliers.

· Operate with the highest standards of integrity.

· Perform any other duties required by your designated manager.

Qualifications and Skills:

· Must have a bachelor’s degree in business administration or related field

· Minimum of 3-4 years of leadership experience in Bid/ Tender Management

· Knowledge of Public Procurement Contracting and Tendering Principles

· Must have at least 3 years’ experience in responding to Tenders

· Must have at least 3years experience in Vendor/ Supplier collaborations

Job Type: Full-time

Application Question(s):

• Do you have Tender/bidding experience?

Education:

• Diploma (Preferred)

Work Location: In person