Sub-Contractor Compliance Coordinator

Role Purpose

Ensure that all subcontractors comply with company policies, industry standards, and legal requirements. You will be required to monitor subcontractor performance, conducting audits, and maintaining records to support compliance initiatives

Key Performance Areas

• Sub-contractor Management:
• Audit and Reporting:
• Stakeholder Collaboration
• Compliance Administration

Roles & Responsibilities

• Ensure end-to-end compliance management of all subcontractors, focusing on road haul.
• Identify potential compliance risks associated with subcontractor activities and report to management.
• Conduct subcontractor onboarding, always ensuring full compliance.
• Monitor subcontractor performance against established compliance metrics.
• Coach and guide sub-contractors on any compliance matters regularly.
• Ensure that all standards and requirements are reviewed, and non-conformances clearly raised with the respective departments.
• Ensure that all corrective actions and process controls are validated for effectiveness on non-compliance close-out.
• Produce reports regarding non-compliance of processes and standards, root cause analysis and trends.
• Audit and report on the measuring of KPIs of subcontractors and make recommendations for improvement.
• Maintain an organised system for tracking and managing contracts, including key milestones, expiration dates, and renewal options.
• Collaborate with various departments, including assets, finance, and operations, to gather necessary information for contract administration.
• Collaborate with operations management, SHEQ Officers to develop measurement metrics for sub-contractors.
• Collaborate with all the relevant department to promote and improve on sub-contractor KPI’s.
• Address and resolve any compliance-related inquiries or issues raised by subcontractors or internal teams.
• Maintain accurate and up-to-date contract records, including original contracts, amendments, correspondence, and related documents.
• Keep a record of all subcontractor documents soft and/or hard copy (Contacts, BBEEE Certification, company reg, etc)
• Ensure all paperwork is valid and up to date.
• Support the legal function and with required contract administrative functions relating to sub-contractors
• Maintain organised system of physical and digital records of contracts, follow up with internal stakeholders on gaps (missing or invalid documents etc.).

Competencies

• Legal & Compliance Knowledge.
• The ability to build and maintain healthy relationships that are mutually beneficial, and the capacity for interdependence and collaboration
• Uses critical thinking to evaluate problems, gather information, understand causes, and identify best possible solutions.
• Effectively and appropriately interacts with others to build relationships, influence others, and facilitate the sharing of ideas and information. Uses tact and diplomacy to navigate difficult situations. Relays key messages by creating a compelling story, targeted to specific audiences.
• Microsoft Office: Word, Excel, PowerPoint.

Job Type: Permanent

Pay: Up to R21 000,00 per month

Work Location: In person