Talent Administrator

Job Overview

Talent Administrator required in Cape Town CBD.

Are you super organised, people-focused, and thrive in a fast-paced environment? Our client in the CBD is on the lookout for a confident Talent Administrator to keep their recruitment wheels turning smoothly.

From scheduling interviews to supporting onboarding, you will assist in the organisation and welcoming of top talent. Join this modern growing company with your sharp, proactive and vibrant attitude!

Requirements:

• Matric
• A relevant qualification in Human Resources, Business Administration, or related field
• 1–3 years of experience in an HR, recruitment, or administrative support role
• Excellent organisational and time management skills
• Strong communication skills and a proactive attitude
• Proficiency in Microsoft Office and familiarity with HRIS or ATS systems (e.g., BambooHR, Sage 300, etc.)
• High level of confidentiality and professionalism
• Highly people orientated
• Team player
• Works well under pressure and meets tight deadlines
• Excellent interpersonal skills
• Good presentation skills
• Highly computer literate with capabilities in MS Office, especially with PowerPoint presentations and designs
• Strong problem-solving skills
• Basic knowledge of South African labour laws
• Handle tasks with discretion and confidentiality
• Work independently and takes initiative within the Talent and Human Capital Team

Duties and Responsibilities:

General Administration:

• Provide administrative support to the Human Capital Talent team
• Assist with audits of HC documents and data
• Accurately prepare monthly HC reports, including headcount info
• Process HC-related invoices
• Schedule employee probation discussions

Recruitment Administration:

• Post job advertisements on internal and external job boards, including LinkedIn
• Conduct initial telephone screening of candidates based on job specifications
• Coordinate interview scheduling between candidates and hiring teams
• Prepare interview packs and support hiring managers with documentation and logistics
• Conduct reference checks and assist with background screening
• Maintain and update the applicant tracking system (ATS) and candidate pipelines

Onboarding Support:

• Coordinate onboarding documentation, including personal details, qualifications, and bank information.
• Liaise with internal teams (IT, Facilities) to ensure Day 1 readiness
• Load new employees onto HR systems and assist with induction scheduling Human Capital

Systems and Data:

• Maintain accurate and up-to-date employee and candidate records
• Track recruitment data and metrics (e.g., time-to-hire, status reports)
• Ensure all data is handled securely and in compliance with company policies

General Talent Support:

• Assist with planning and execution of recruitment events or job fairs
• Maintain Human Capital templates (e.g., interview invites, regret letters)
• Support probation tracking and Human Capital document follow-ups
• Respond to queries from candidates and internal stakeholders professionally and promptly