Construction Operations Coordinator

Minimum Requirements:

• Matric (Grade 12) or equivalent qualification.
• Minimum of 5 years’ experience in an administrative coordination role, preferably within the construction industry.
• Proficient in Microsoft Word, Excel, and Outlook (Intermediate level).
• Experience with BuildSmart, Infinity and ERSBio will be advantageous.
• Advantageous: Vehicle and valid Driver’s License.

Roles and Responsibilities:
General & Operational Administration:

• Respond to emails and queries from customers and suppliers promptly and professionally.
• Coordinate and manage incoming calls, documents, and general enquiries.
• Ensure all administrative tasks are completed within designated deadlines.
• Provide support to the Procurement team where required.
• Assist with implementing internal company procedures.

Construction-Related Coordination:

• Arrange for site setup and prepare necessary safety files.
• Facilitate site-related insurance including all-risk cover.
• Coordinate the printing and distribution of project drawings.
• Collect all required client documentation via Infinity system.
• Support tender preparation and procurement documentation.
• Assist with NHBRC registration and site enrolment processes.
• Issue and manage project-related certificates including COCs, commencement, and completion documents.
• Compile site handover booklets, manage warranties, and track snags or maintenance call-backs.

Human Resources Support:

• Monitor and manage the employee leave tracker and applications.
• Track salary advances and maintain proper records.
• Oversee employment contracts and evaluation documentation.
• Complete attendance registers and manage fortnightly wage documentation.
• Daily monitoring and correction of timekeeping errors using the ERSBio system.
• Log daily site activities of workers and maintain employee records.

Payment & Financial Administration:

• Coordinate and oversee cash withdrawals and reimbursements.
• Verify the accuracy of invoices and claims prior to submitting for approval.
• Request outstanding documentation such as invoices, delivery notes, and proformas.
• Negotiate improved pricing and payment terms with suppliers.
• Facilitate and follow up on supplier credit applications.

Asset and Security Management:

• Conduct periodic physical asset counts and maintain records.
• Monitor staff access control and maintain entry systems.
• Ensure compliance with company security protocols.

Closing Date
Submissions for this vacancy will close on 25 July 2025, however, you will still have the opportunity to submit your CV for this position till 16 August 2025.

Please Note
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.

PoPI Act
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.