Payroll Specialist

Job Overview

Payroll Specialist required in Observatory, Cape Town.

Are you a skilled Payroll Specialist with experience managing the full payroll process for a large organisation of over 1,000 employees?

This role requires someone who is meticulous, highly organized, and experienced in South African payroll legislation and systems. Experience in the retail sector will be a strong advantage.

You will be responsible for the end-to-end payroll process, including statutory compliance, reconciliations, audit support, and close collaboration with the Human Capital and Finance teams.

Requirements:

• Completed relevant qualification and 5+ years Payroll experience (of which at least 2 years should be in a people leader role) in a medium-large organization.
• SAP payroll experience highly advantageous, accounting knowledge is beneficial.
• Ability to work analytically, communicate effectively in English, both written and oral.
• Attention to detail and ability to work at speed but with accuracy.
• Understand and manage risk with the right sensitivity.
• Utmost confidentially and integrity with a high degree of maturity and professionalism.
• Good administration and organisation skills.
• Ability to monitor outstanding items to ensure closure.
• Ability to take initiative, work independently and proactively whilst leading a team
• Strong computer literacy skills – with advanced excel.
• Ability to work under pressure in an ever changing, demanding environment.
• Customer orientated, approachable and strong interpersonal skills.

Duties and Responsibilities:

• Accountable for maintaining payroll compliance and governance, by maintaining payroll controls.
• Support internal and external audits.
• Assist in audit operations and implement audit recommendations.
• Manage the end-to-end payroll function including setting payroll timelines with key stakeholders.
• Supervise, and coordinate work activities, workload, and distribution of responsibilities between the payroll team members.
• Manage monthly payroll processing for both back office and retail employees on SAP using the payroll checklists.
• Processing of retail hours and overtime from the Eco-time system (time and attendance system).
• Running time evaluation for the full time and part-time payrolls.
• Creating the Bank payment file and encrypting the file
• Responsible for the management, delivery, and support of Global payroll related projects.
• Maintenance of employee personal files and data maintenance in SAP
• Generate monthly payroll variance reports during payroll review.
• Reconcile payrolls against supporting documentation
• Create monthly WCA, GL, staff loans, leave provisions reports.
• Monthly submissions to the DoL – UIF declarations.
• Monthly EMP201 submissions to SARS. Which includes mid-year and annual tax year end submissions.
• Monthly payroll reconciliation of 3rd party payments and managing reviews.
• Monthly 3rd party payment summary.
• Quarterly stats submissions
• Annual return of earnings submission (Workman’s compensation) and acquiring of LOGS (letter of good standing).
• Generate EE reports
• Adhoc payroll reports to assist with business requirements.
• System Maintenance:
• Manage and maintain payroll changes in SAP test environment and Live / Production environment