Key responsibilities:
•Planning and coordinating the digitisation of materials stored or transferred to the CRO
•Assessing, evaluating and prioritising materials for digitisation
•Capturing and importing digitised materials into document management systems
•Quality control the digitisation material captured on the system
•Digital preservation of digitised and born digital materials in the CRO
•Developing and documenting procedures and best practices for digitisation
•Document business processes for clients within CRO and advise on the development and configuring document management systems
•Assist the CRO Manager to manage the document management systems projects within CRO
•Coordinate the implementation of SharePoint site within CRO
•Train staff in digitisation and any other related software when required
•Assist the CRO Manager with supervision of staff responsible for digitisation on the system
Requirements:
•BSc Computer Science, or a B.Com Information Systems, or a B. Information Management/ Information Science degree (NQF level 7) or a Diploma in Information Technology, preferably B. Tech Information Technology (NQF level 7).
•At least three to five years post qualification experience, preferably in a Higher Education Environment.
•Applicants must have practical trackable experience in electronic content/ document management systems.
•Applicants must have business analysis and system analysis experience
•Applicants must have good computer literacy e.g. Ms. Word, Excel, PowerPoint, Outlook and Teams
•Applicants must have advanced excel skills such as VLOOKUP, index match, Pivot tables and reporting and VBA and Macros.
Preferences:
•BSc Computer Science, or a B.Com. Information Systems, or a B. Information Management/ Information Science degree (NQF level 7).
•A minimum of 3 years proven experience in digital asset management/enterprise content management systems/ document management /information management systems, preferably, in a higher education environment.
•Knowledge of best practices for imaging, analog to digital media conversion, metadata skills; ability to manage and maintain a digital collections repository
•Practical document management experience including capture, indexing and quality control of documents
•Experience with digital asset management systems, preferably Hyland OnBase ECM and SharePoint
•Excellent written and oral communication skills
•Problem solving skills
•People management and empowerment
•Analytical and critical thinking
•Pay attention to detail, maintain confidentiality and professionalism.
•Demonstrated ability to priorities tasks
•Good report writing and presentation skills
•Project Management Skills
Detailed Description
Job Requirements
Additional Details
How To Apply
Please note that applications have to be done through iRecruitment only. No hardcopies or emails should be submitted.
Applications must be accompanied by:
•Cover letter
By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University’s Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University’s recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.
Closing Date: 3 September 2025
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
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